Privacy Policy
Introduction
This notice explains how we handle personal data you give us or that we collect when you use Northfolio. Read through it carefully to understand what we do with your information and how we process it. Under data protection law, personal data means anything that identifies you or could identify you. Using Northfolio (the 'Website') means you're agreeing to the practices described here, including how we process your personal data under the relevant legal basis. We follow the transparency principles the UK Information Commissioner's Office laid out in 'Privacy Notices, Transparency and Control'.
Who We Are
We're registered with the Information Commissioners Office under registration number ZA388035. Northfolio is the Data Controller for data protection purposes. Got questions about how we use your information or concerns about this notice? Reach out to info@northfolio.site.
What we do with your information
We use your information to: Send you updates about Northfolio features and things we think you might find useful; Make our Website, platform and overall user experience better; and Deliver information about what we offer through other channels. We collect statistics about how people use our Website, which tells us how creators interact with the platform. These come from aggregated data that doesn't identify you personally. For users who were here before this notice, we send communications based on legitimate interests.
Information we collect from you
We collect and process the following about you: Information you give us – anything you enter into forms on our Website or when you email or call us. We only ask for the bare minimum needed to use our service. Email Subscription – signing up for our mailing list requires just your email address. Contact Form – to answer your question, we store your name, email and message in our database for support and audit purposes. Job Application Form – we keep your name, email, date of birth, phone number, portfolio link and relevant details to process your application and match you with future roles. Portfolio Activity – using Northfolio gives us information about how you interact with the platform, including what device and country you're accessing it from. This data doesn't identify you as an individual. User Support – when you submit support requests or feedback, we collect what we need to address it, which might include your setup details.
Information we collect about you
When you use Northfolio, we may collect: Device and platform information for how you access the service and what country you're in. This comes from the platform you use to get to Northfolio and doesn't identify you as an individual. When you visit our Website we automatically collect: Technical information – your Internet protocol (IP) address, login information, browser type and version, time zone, operating system and platform details through system logs and user reports; Information about your visit – the URLs you access, clickstream data to and from our Website, pages you view, response times, download errors, how long you stay and what you click or scroll through. Information from other sources – if you use other websites we run or other services we provide, we might combine that data with what we collect here. We work with third parties like business partners, technical providers, analytics companies and other vendors. We'll let you know when we get your information from them and explain how we use it.
Where we hold and what we do with your information
Data from your use of Northfolio comes through the platform you access it from. We store what we receive in the UK or on servers in the European Union, spread across locations for backup purposes. The information gets combined with data from other Northfolio users in your region. We use it to understand how the platform is used and shape our product and business decisions. Website content is deployed geographically to give users a better experience. We don't share your information with third parties for marketing. OVH hosts our website. Any data you submit goes into our secure database. MailChimp powers our email communications. You can check out their privacy practices on their site. If our business gets sold, merged or restructured, new owners may use your information as outlined in this Privacy Notice.
Interaction with Social Networks or Platforms
Northfolio can let you connect with third-party platforms. These are run by third parties we don't control. You should check their terms and privacy policies to understand how they handle your data. When you let Northfolio interact with a third-party platform, we might share data about you with your contacts to enable social features. This includes your name, profile picture and portfolio activity. You can control what these platforms share with us or stop the integration by changing your settings with them. But doing that might turn off certain Northfolio features.
What we do to ensure the security of your personal information
We take security seriously. Our approach to information security is constantly reviewed and changes as needed. We've adopted industry best practices from both technical and business sides to make data security part of how we operate. We have policies and procedures in place to comply with data protection law, including training and proper safeguards for anyone who handles or accesses personal information.
Your rights regarding your personal information
We might contact you via email with updates about Northfolio or changes to our Website. You can unsubscribe anytime by clicking the 'Unsubscribe' link in our emails. Our Website might have links to partners, advertisers and affiliates. They have their own privacy policies and we're not responsible for their practices or anything they collect. Check their policies before you share any personal data with them.
Your Rights
You can ask for access to information we hold about you. Request it by contacting us and we'll provide it in a suitable electronic form within 20 working days. Email info@northfolio.site and someone will help you. If your personal data is wrong, you can ask us to correct it. Get in touch at that email and we'll update it. You have the right to be forgotten and have your personal information permanently removed from our systems. To do this, contact info@northfolio.site. There's no charge for reasonable requests to access, correct or delete your information.
How long we hold your information for
We review personal data every 12 months. If you haven't interacted with us or used our services during that time, we'll delete your data but we'll email you first to let you know. You can ask to be forgotten anytime — contact us for details.
Changes to this Privacy Notice
Any changes to our Privacy Notice will be posted here. New terms might show up on-screen and you'll need to review and accept them to keep using our services.